April 2009

A reader writes:

I’m young (19) and work for a video store chain. My store manager has told me she thinks I’m too young and too “emotionally immature” to become a manager. I’m not sure what to think of that. She’s said some seriously inappropriate things to me in the past, such as berating me about my lack of religious beliefs and the like.

I’m not sure what to think. I’d really like to become management, I’m more than ready for it performance-wise, I’ve shown that left right and sideways. She’s actually going to hire outside the company and train them from the ground up to be a manager (which is very rare in our company, which promotes within, very very few managers are hired from outside) as opposed to promoting me.

I hate to constantly put her down, but everyone saw it coming, because she’s the kind of person who would put the store in a bad place just to be cruel/make a point. I know it’d be better for me to NOT seek anything UNDER her management, but I’m trying to make due with what I’ve got.

I figured I’d ask what you thought of the situation, and let me know: Is it ageism? Cruelty? Just a wish to keep someone from moving up?

There are a few possibilities:

1. The problem is her. She’s not a good manager, has an unwarranted personal issue with you, and/or believes age matters more than abilities.

2. The problem is you. Maybe you are too “emotionally immature” for the promotion, although that kind of explanation is unhelpful in the extreme — if there are real issues here, she needs to explain to you exactly what behaviors are problematic and what you should change, not just slap a vague label like that on you.

3. Some combination of the above. In fact, if the answer is indeed #2, she still sucks as a manager for not providing you with better feedback.

Now, you’re pretty sure that it’s not #2. But keep in mind that when an employee is part of the problem, they very often don’t see it — especially when there’s a crappy manager around who it’s easy to attribute everything to. So keep an open mind about whether she might have any sort of valid point underneath her crappiness.

So how to proceed? Talk to your manager. Drop any defensiveness (I’m not saying you have any, but many people would in this situation … and if you do, getting rid of it before this conversation will increase your chances of a good outcome here). Tell her that you really want to move up in the company, if not immediately then in the future, and that you’d like her help and advice on figuring out what you need to do to lay the groundwork for that to happen. Ask her to give you candid feedback on how you can begin preparing yourself for eventual increased responsibility.

If she gives you vague, unhelpful answers like “emotionally immature,” ask her to help you understand what that means with specific examples. If she just tells you that you’re too young, ask her to help you understand how that affects your work performance so that you can work on whatever the obstacle is.

A key point: Be truly open to hearing what she has to say. Don’t write her off just yet, no matter how tempted you may be to do so. Even if she’s a terrible communicator (which seems pretty likely), it’s possible she actually does have useful input to give you. And even if you end up deciding it’s not useful, it’s still helpful for you to know what she’s thinking, so you can make your decisions with fuller information.

Of course, you do have another option, one I probably don’t recommend: You could go over her head to your regional manager or whatever system the company has set up for that sort of thing, to explain that you haven’t been able to get useful feedback from your manager. But that can potentially backfire on you, so you’d want to proceed very, very carefully with something like that.

By the way, a side note: Berating you about religion is a huge problem — depending on the specifics, it’s probably illegal (there are laws against religious discrimination in the workplace). She apparently doesn’t realize that and it would be reasonable to point it out, either to her or someone above her. But again, proceed with some diplomacy on that one.

Good luck!

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The job looked perfect for you. The description matched your experience and skills so perfectly, you could almost visualize yourself at your new desk. But now you’re staring at a rejection E-mail and can’t figure out what happened.

Over at U.S. News & World Report today, I lay out some of the most common reasons you might not have been chosen for a job, no matter how qualified you felt you were. Check it out.

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Check it out. It’s four questions with me, over at William Tincup’s JPIE blog.

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A reader writes:

I’ve just starting reading your blog (obsessively) and completely love it. I’m about to graduate, completely terrified, and the advice you provide has made me feel infinitely more confident that I might not end up living in a cardboard box clutching my Bachelor’s Degrees and sobbing into my UMass sweatshirt.

My question is this: There’s a non-profit company in Boston that I really would love to work for. Their mission is in line with my own passions, I think that working for them would make my work feel truly valuable, and there are a lot of things that I could do there that I think I would enjoy. As a new grad however, I don’t know that I have the experience to get hired for them, but I do have the option of volunteering. They have a lot of positions for volunteering, including some office positions to help with things like mailings and filing. I feel as though that might be an excellent way to get a foot in the door; I could meet people at the company and prove my enthusiasm and work ethic first hand. However, I worry that this is pointless either because volunteers are never really considered for paying positions, or because it might even be seen as underhanded because essentially I would be volunteering my time with an ulterior motive.

What do you think? Should I forget it entirely? Give it a chance but be upfront about hoping to land a job? Just go be the best volunteer they’ve ever had until they’re begging to hire me? I should note that I completely understand that volunteering would in no way entitle me to a job, and I would be happy to give my time to a great company even if it didn’t work out as I hoped.

Thank you so much for doing what you do! It really makes a difference. Reading your blog makes me feel that I might have a shot at getting to show someone what I am capable of. It’s so frustrating to know that on paper you are someone that will just be tossed in the trash, and your advice gives me hope that I might be able to get someone to take a second look. Thank you.

I normally edit out compliments out of some weird sense of … propriety? But what the hell — these are so nice that I left them in. I enjoy lavish praise.

Absolutely you should volunteer! And you should tell them that you’re hoping to be considered for a paying job at some point. People do this all the time; it’s completely normal and you will not look underhanded in the least. To the contrary, they’ll welcome this evidence of your engagement in their work.

If you want to work for a particular nonprofit, volunteering is a great, great way to get a foot in the door. You get to meet inside players and form relationships, get early leads on upcoming openings, and you get to demonstrate that you are reliable, talented, organized, efficient, skilled, and all the other things people look for in new hires.

Here’s the most important part: By volunteering, you become a known quantity. If I have a candidate who’s qualified for a job and she’s a known quantity — meaning that I know from direct experience with her that she’s reliable, competent, sane, etc. — I will almost always go with the known quantity over a marginally more qualified candidate who is a stranger to me. The reason for this is that you simply can never get to know someone as well in interviews as you can by actually working with them. The candidate who seems great in interviews can end up being flaky, disorganized, difficult to work with, all sorts of problematic things that someone can manage to hide during the hiring process. But someone you’ve actually worked with? You know what you’re getting. And volunteering lets you become that known quantity.

(Of course, you have to be a good known quantity. That means you should treat your volunteer work as seriously as you would a paying job.)

By the way, I got one of my first jobs by volunteering. I’d been volunteering in a nonprofit’s office for a few months when someone suddenly quit. They knew me and my work, and they plugged me right into the position without ever advertising it. In fact, that job led me on the path that put me in the job that I’m in today.

Go for it. Worst case scenario is that you don’t end up being offered a paying job there but you’ve spent time helping a charity you feel good about, you’ve made new contacts, and you have additional work to put on your resume (because yes, volunteer work should absolutely go on your resume). Good luck!

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A reader writes:

During a workshop I attended, an employment counselor mentioned that some candidates can be rejected simply because of their zip code. Apparently, some hiring managers will screen out applications when residences are in zip codes implicating problems, such as being chronically late for work. Is this something you’ve been aware of?

Not only am I not aware of it, but it would almost certainly raise legal issues if the neighborhoods being screened out happened to have predominantly minorities living there. But legal issues aside, it’s obviously a terrible idea.

In fact, this is such a bad idea (and as far as I know, not a normal practice) that I can only conclude that the “employment counselor” at this workshop didn’t know what the hell he or she was talking about. I’d love to know what else she told you.

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I don’t know how I didn’t know about Rands in Repose until just now, but somehow I didn’t. Go read the Sanity Check, his brilliant essay on phone interviews!

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In this economy, most hiring managers are flooded with well-qualified candidates for any job they post. When I’m faced with an overload of qualified candidates, there are some little things that can make me fall in love with one candidate in particular.

Over at U.S. News & World Report today, I explain what those things are. Please check it out!

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A reader writes:

Like most companies today, we have recently gone through a series of layoffs, budget freezes, cost-containment measures, low morale, and just plain difficult times. We have traditionally been a company that has overflowed with abundance, and our employees are finding it extremely difficult to cope with the complete turnaround to a company that is now struggling. We are seeing some turnover from those employees who “survived” the layoffs, while other employees who have remained with us are simply “putting in their time” with no passion or enjoyment of their job. This is not a fault in the employees, but rather a result of the economic times.

What measures are your company, and other companies taking to try and stem turnover and improve morale during a time when most budgets are “frozen”? That is, how can we work on improving our morale and reducing our turnover without spending money? Communication obviously is key, but I would be interested in what other companies are doing.

I’m interested in hearing others’ opinions on this too, including what has and hasn’t worked at their own companies.

I tend to believe that the most important thing in a situation like this is to be open and candid. Too often, companies try to hold information close and not let it get out — but then either (a) employees can tell that they’re in the dark and that alarms them, or (b) information gets out anyway, through unofficial channels, and it gets mangled in the telling and/or it comes without the sense of perspective that could have been attached had it come out more openly.

If you’re open and candid with employees about the company’s situation, worries, and future plans, most people feel more a part of the company, that you’re all in it together. You get people offering suggestions and feeling and acting personally invested. Not everyone, of course. But many.

Similarly, I think people get it when you say, “We’re not doing salary increases this year because we’re focused on protecting everyone’s job stability right now. We’re going to take care of you with raises once we can do it safely.”

Yes, some people may jump ship if they hear bad news — but I’d rather be honest with someone and let them make the decision they feel is right for them based on accurate information than not. And really, in this economy, most people are worried there’s bad news whether they’re hearing it from you or not.

Aside from that, I think the most important things at a time like this are the things that are important all along but which plenty of us don’t get right — making sure people feel valued, get recognized for good work, are getting useful feedback, have clear goals, have the resources they need to do their jobs, and so forth.

That’s a boring answer though. I know the alternatives might be things like creative recognition programs or new free benefits, but I really think the above is what ultimately makes people feel as secure as anyone can right now and makes them want to stay.

What do others think?

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Don’t mention in your cover letter or resume that you’re a MENSA member.

Just … don’t.

A candidate just told me that although she’s unable to use the program that is a critical component of the job, she’s sure she could do the job well anyway, and she added in parentheses: “(I am a member of MENSA)”

It’s not convincing, and it’s a little obnoxious.

(As an interesting side note, the qualifications for MENSA aren’t even all that high, but that’s so not the point.)

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A reader writes:

I work for a large non-profit, and absolutely love my job. My boss is leaving soon, and her position will be available. I have been at my job for a year, and could apply. As much as I love what I do now, I’m ready to learn new skills and am eager to move up the ladder. My performance reviews have been positive and I have a solid relationship with everyone in my department. A coworker recently confided in me that she is applying for our boss’ job. I do not want to cause conflict in my workplace, nor do I want to make anyone feel uncomfortable. We all work very closely together. My coworker is more qualified than I am because she has an advanced degree, yet I have a better relationship with our boss’ boss. Should I still apply for the job? If I don’t get it, how much negative impact could it have on my relationship with my coworker (who would be my new boss)? If I stay in my current position, there is no possibility of a raise or much change in what I do.

An additional factor complicates my decision: I have been accepted to graduate school in another state, but cannot afford to go at this point. The degree I’d have would allow me many more opportunities in my field, but I could not work here and attend school simultaneously. I will likely not hear about financial aid until after my boss leaves and the hiring decision has been made. I have informed my boss and coworkers of this situation. I have the opportunity to defer my admission to the graduate school. Should I accept having debt, or stay another year in my job to save up?

I know I don’t have a bad hand, but I’m struggling with what to do. Any advice you have to offer is very much appreciated.

If you think you want your boss’ job, you should apply. However, be prepared for your employer to tell you that they can’t consider you for it unless you’re planning to put off grad school for longer than a year. They’re probably not going to want to move you into a new position with management responsibilities if you’re going to leave a year later — there’s going to be a learning curve and you’re not going to really hit your stride in any new job for six months or so, so it wouldn’t make sense for them to train you if you’re going to leave so quickly. So you’ll likely need to choose between this job or grad school for the time being.

How do you choose? By how much you want each option. And by how likely each is to get you to wherever you want to go. You say grad school will make you eligible for many more jobs — but might this promotion have a similar effect?

In any case, if you do decide to apply for it, you should tell your coworker yourself before she hears it from someone else. You’re going to feel weird about telling her you’re both competing for the same job, but just be straightforward about it. Tell her you think she’d do a great job at it and will welcome her as your new boss if that’s how it shakes out … but that you feel like you owe it to yourself to try for it too. If you both handle it maturely, it’ll be fine. (And if she does end up getting the job, she’s far more likely to be worried about you feeling weird about it than to have any negative feelings toward you.)

And hey, if you end up as a boss, you’re going to have to deal with all kinds of weird and awkward situations, so consider this training.

Personally, I think you should go for it. But I have a bias toward work over school.

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